Dear Patients and Families,  

 

Welcome back!  The state has now allowed for dental and orthodontic offices to resume visits that were temporarily suspended due to COVID-19. We have missed you and will be calling to schedule patients and get everyone in in a timely manner.  

 

As mentioned in our previous letter we share your concerns and frustration as we work through this process, but we have been busy so we can better serve you.  We understand that some are hesitant during this time to enter public spaces while others want to be seen for orthodontic appointments as soon as possible.  Any opening will of course be in compliance with the CDC, American Dental Association guidelines, Maine State Dental Association, the American Association of Orthodontics, and Maine State Dental Board.

 

To ensure we are the best place for you to pursue a healthy mouth, bite, and quality of life we have collaborated with colleagues and implemented new technology to help keep you safe. Upon your next visit you may see a few changes at our office. While there may be some changes, one thing has remained the same: our commitment to your safety. Infection control has always been a top priority for our practice. Defending against viruses and germs is part of our daily protocol. Our infection control processes are made so that when you receive care, it’s both safe and comfortable. Prior to the COVID-19 health crisis our office strictly practices the following which exceed recommended guidelines:

  • Clean and sterilize all instruments
  • Regular sterilization tests are conducted by an independent party and a log is kept of results
  • Staff attends annual or more often OSHA infection control classes
  • Public areas are cleaned daily including hand sanitizer buttons, door knobs, and light switches
  • Operatory chairs, equipment, and items you may encounter are either replaced, sterilized or disinfected between every patient.
  • Water testing is done and micro-filters installed on individual dental units

New changes and procedures we have added or are in the process of implementing to ensure we continue to exceed safety requirements include

  • Adding HEPA filters to rooms to reduce aerosols
  • Dividers between operatories in the Rockport office
  • Sneeze guards at the front desk
  • Recording health status and temperature of all patients and staff daily
  • Social distancing
  • Strict minimizing of people in the office. To reduce human traffic in the office
    • Teens and adults are asked to enter the office alone
    • Children may enter with only one adult
    • Directional flow to minimize close interactions denoted by arrows on the floor of the office
  • Staff will wear face shields in addition to an appropriate mask
  • High speed suction will be used for all aerosol procedures
  • Limiting and spacing the chairs in our reception area
  • We have hand sanitizer that we will ask you to use when you enter the office. You will also find some in the reception area and other places in the office for you to use as needed
  • Appointments will be managed to allow for social distancing between patients. That might mean that you’re offered fewer options for scheduling your appointment. We will do our best to allow greater time between patients to reduce waiting times for you, as well as to reduce the number of patients in the reception area at any one time.
  • In order to prevent the spread of germs we have removed communal use items such as magazines, toys, and our ever-loved chocolate chip cookies (temporarily).
  • Hand sanitizer will be used before and after use of personal protective equipment by staff
  • If you are a patient that feels that are at high health risk or are immunocompromised then please communicate this to us so we can help you navigate any obstacles.  If you are unsure then we encourage you to reach out to your primary care provider before resuming orthodontic treatment.

Checking in for appointments include:

  • Pre-screening all patients
  • We will ask you to brush at home prior to your appointment to prevent the spread of germs at our brushing station.
  • Patients will call the office from their vehicle once they arrive for their appointment.
  • We require patients to wear and keep a mask on as they enter the building
  • We will ask patients to then come to the front door where we will open the door for them
  • Your temperature will be taken and recorded.
  • Patients asked to use hand sanitizer
  • Patients will be asked to rinse with an antibacterial mouthwash
  • Once seated patients can take off their mask
  • After the appointment we will escort the patient to the reception area to make an appointment.
  • We ask patients to come in alone but if needed and the capacity allows one adult may attend the appointment as well.
  • If changes to an appointment or discussion with staff is requested we prefer to have this done over the phone.

Need to reschedule if patient/family answered yes to any of these prescreening questions:

  • Fever within the last 14 days
  • Shortness of breath/difficulties breathing within the last 14 days
  • Cough within the last 14 days
  • Upset stomach, headache or fatigue within the last 14 days
  • Loss of taste or smell within the last 14 days
  • Patient or anyone in the household been in contact with someone who has tested positive for Covid-19 or have been asked to quarantine within the last 14 days
  • Patient or anyone in the household traveled outside of the state of Maine within the last 14 days.
  • Temperature is 100.4 or higher when taken at appointment

Like anything new these changes may take time to get used to, but we are here to help you through this process.  Of course we will be providing emergency care throughout the COVID-19 crisis. 

The office will be open and answering phones at a minimum of 8:00 a.m. to 5:00 p.m. Monday through Wednesday and alternating Thursdays and Fridays.

 

Again we will be reaching by calling you to schedule an appointment over the next couple days.

 

Thank you for being our patient. We value your trust and loyalty and look forward to welcoming back our patients, neighbors and friends.

 

Warmly,

 

Maine Coast Orthodontics Team,

 

Kirk Round, DMD